Writers don’t use them arbitrarily - they serve a particular purpose. You and your publisher would feel rather foolish if "lovver" or "lover" is accidentally displayed instead of "lower" anywhere in your manuscript.īold, underline and italics are effective ways to emphasize titles, names, key points and more. Word spell check should shine a spotlight on the vast majority of text-based spelling errors.Īlas, spell check is not foolproof and should not be relied upon instead of thorough proofreading. If disjointed letters cause a word to be misspelled in some nonsensical way, Word’s spell check feature should display its infamous red squiggly line below the misspelled word - which, in this case, is actually good news.įor instance, let’s use our previous example in which a PDF conversion software incorrectly read a "w" as "vv." The original document used the word "lower," but the converted document displays "lovver." A quick reread of the sentence will demonstrate that you didn't intend to say "lovver" or "lover" - you meant to say " lower." Manually correct and you are good to go. Yet, relying on Word spell check exclusively is a dangerous game that should be avoided. For example, the software could incorrectly divide a "w" into "vv." Your Word Document spell check feature will usually catch egregiously misspelled words by displaying the infamous squiggly red line under the allegedly misspelled word. Making matters more complex, some scanned PDFs can combine two letters into one or break one letter into two. A lowercase "b" and number "6" can get mixed up. Particularly in interpreting lower quality scanned papers, letters or numbers are sometimes mistranslated.įor example, the capital letter "O" could get mistaken with the number "0." Depending on the fonts, lowercase "l," capital "I" and number "1" can all resemble each other. In addition to font errors, OCR software can cause some other types of small issues. If your text includes a combination of Lobster, Pacifico and Anton, it will certainly be more lively and engaging, but you may be more susceptible to font problems while converting from PDF to Word. But exclusively using bland fonts isn’t any fun. If you use Times New Roman 12 point font the entire time, it’s pretty likely you won’t have any issues. However, even with the considerable advancements, OCR software is unfortunately still far from perfect. The accuracy of OCR software has come a long way over the past few years. With that said, new fonts are constantly being created and modified. They are designed to read and convert a wide variety of fonts. PDF to Word conversion tools often use optical character recognition (OCR) software to identify how words and figures fit together. Here are 8 common conversion errors to be on the lookout for when reviewing a converted file:Ĭonversion errors when converting PDF to Word Font Problems If you know to keep an eye out for these, catching and correcting them should be straightforward. While conversion errors are usually rare and small in the grand scheme of things, it’s important to be aware of a few of the most common types of conversion errors and stomp them out. Publishing your manuscript with 100 minor typos will inevitably result in a major problem.Ĭonversion errors can take a variety of forms - ranging from subtle font inconsistencies that are hardly noticeable to critical misspellings or distorted graphics. That means approximately one out of every 1,000 words may have a mistake. Let’s say you’re publishing a 100,000 word book and using a very reliable PDF to Word conversion tool that guarantees 99.9% accuracy. They’re usually very close, but one con of converting PDF to Word is that even the very best tools occasionally produce some minor errors. Now that we’ve convinced you that PDF to Word conversion tools might be the greatest thing since sliced bread, we must acknowledge that not all conversions always turn out 100% perfectly. Needless to say, there are countless other situations when file converting will make your life easier. These are just a few scenarios when a PDF to Word conversion tool will come in handy. If you’re a book publisher who receives manuscripts in all sorts of formats, you need a standardised process to convert them to Word so you can format the book and get it dialed in for the galleys. If your team is about to email a PDF proposal to a client and you catch a last minute typo, quickly convert it to Word, make the necessary changes, review it, convert it back from Word to PDF and send it off to the client. If you are handed a large paper file that needs to be reviewed and edited, scanning the file and converting it from PDF to Word is the most practical way to create an editable file.
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